These are the standard terms and conditions for Website Design and Development and apply to all contracts and all work undertaken by Overflow Online.
1. OUR FEES AND DEPOSITS
A 50% deposit of the total fee payable under our proposal is due immediately upon signing the statement of works agreement with the website design and development work. The remaining 50% shall become due when the work is completed to your reasonable satisfaction but subject to the terms of the “approval of work” and “rejected work” clauses. We reserve the right not to commence any work until the deposit has been paid in full.
The 50% deposit is only refundable if we have not fulfilled our obligations to deliver the work required under the statement of works agreement. The deposit is not refundable if the development work has been started and you terminate the contract through no fault of ours.
2. SUPPLY OF MATERIALS
You must supply all materials and information required by us to complete the work in accordance with any agreed specification dates. Such materials may include, but are not limited to, photographs, written copy, logos and other printed material. Where there is any delay in supplying these materials to us which leads to a delay in the completion of work, we have the right to extend any previously agreed deadlines by a reasonable amount.
Where you fail to supply materials, and that prevents the progress of the work, we have the right to invoice you for any part or parts of the work already completed.
We are pleased to offer you the opportunity to make revisions to the design. However, we have the right to limit the number of design proposals to a reasonable amount and may charge for additional designs if you make a change to the original design specification.
Once the design has been signed off, and we commence the website development phase, only minimal changes can be accept without additional charges. We code all our sites for responsive design and for multiple browsers which means even the small design changes, can be significant coding hours.
Any major deviation from the specification will be charged at the rate of R300 per hour for web design and development, and R450 for software and mobile application development.
4. AGREED SCOPE, PERIOD, PRICE, PROJECT DELAYS AND CLIENT LIABILITY
Any projects, services and rates supplied are limited to what is specifically set forth in the proposal and based on a set number of hours. Any additional services will require an agreed quote on additional hours. We reserve the right to adjust our hourly rates at any time.
Changes and additions outside the scope of the proposal will be quoted and invoiced. You will be advised on all costs, changes and additions before commencement of the additional work. Expenses are itemised on each invoice.
Any time frames or estimates that we give are contingent upon your full co-operation and complete and final content in photography for the work pages. During development there is a certain amount of feedback required in order to progress to subsequent phases. It is required that a single point of contact be appointed from your side and be made available on a daily basis in order to expedite the feedback process.
5. APPROVAL OF WORK
On completion of the work you will be notified and have the opportunity to review it. You must notify us in writing of any unsatisfactory points within 7 days of such notification. Any of the work which has not been reported in writing to us as unsatisfactory within the 7-day review period will be deemed to have been approved. Once approved, or deemed approved, work cannot subsequently be rejected and the contract will be deemed to have been completed and the 50% balance of the project price will become due.
6. REJECTED WORK
If you reject any of our work within the 7-day review period, or not approve subsequent work performed by us to remedy any points recorded as being unsatisfactory, and we, acting reasonably, consider that you have been unreasonable in any rejection of the work, we can elect to treat this contract as at an end and take measures to recover payment for the completed work.
7. ACCEPTANCE OF WEBSITE
Once the project has been completed, as determined by Overflow Online, we will notify you either in writing, and provide you with an opportunity to access the website. If you determine that the website does not comply with the Project Components agreed to in the proposal, Overflow Online agrees to;
a) Perform the corrections of errors free of charge to the system Overflow Online has developed. Overflow Online is not responsible for errors on third party software.
b) Overflow Online will carry out simple aesthetic changes, modifications to meet the client’s demands. These changes do not include development of new function into the website.
Any significant changes will require additional funding to complete the requirements.
Upon completion of the 7-day review period, we will invoice you for the 50% balance of the project.
- Cost does not include hosting/server charges or any third party products/services.
- We need 7 days’ notice to take the site from development to live environment.
- Above delivery time is for development only and does not include app approval time.
- Client would have to provide us developer accounts where the app has to be uploaded.
- We cannot be held responsible if the app is rejected for conceptual reasons.
- The costing mentioned above is strictly as per attached specification document; we assume that the specification is approved.
- Any changes to the specification, however minor, will be treated as change management and will be quoted separately.
- Client will have to provide us with a Server to host web services, if any.
- 50% Advance along with the confirmation
- 25% during the development
- 25% after completion
- Overflow Online will only be responsible for the design and development of web and mobile applications.
- Any new change given by client during the client review/demonstration will be charged extra at R300 per hour for website development and R450 an hour for application and software development.
- If any delay due to payments or inputs from Client;
or; any other unavoidable circumstances, if delivery will be delayed then Overflow Online will not be responsible.
9. WARRANTY BY YOU AS TO OWNERSHIP OF INTELLECTUAL PROPERTY RIGHTS
You must obtain all necessary permissions and authorities in respect of the use of all copy, graphic images, registered company logos, names and trade marks, or any other material that you supply to us to include in your website or web applications.
You must indemnify us and hold us harmless from any claims or legal actions related to the content of your website.
10. SEARCH ENGINES
We do not guarantee any specific position in search engine results for your website. We perform basic search engine optimisation according to current best practice. If we undertake advanced search services we will set you up with a Google + page which we will make you a manager of, and we will provide reporting to show the optimisation work that has been completed.
11. CONSEQUENTIAL LOSS
We shall not be liable for any loss or damage which you may suffer which is in any way attributable to any delay in performance or completion of our contract, however that delay arises.
To the full extent permitted by law, all terms, conditions, warranties, undertakings, inducements or representations whether express, implied, statutory or otherwise (other than the express provisions of these terms and conditions) relating in any way to the services we provide to you are excluded. Without limiting the above, to the extent permitted by law, any liability of Overflow Online ® under any term, condition, warranty or representation that by law cannot be excluded is, where permitted by law, limited at our option to the replacement, re-repair or re-supply of the services or the payment of the cost of the services that we were contracted to perform.
We build most of our websites with our current retained staff. We do however reserve the right to subcontract any services that we have agreed to perform for you as we see fit. We will not share any confidential data or logins with subcontractors aside from the website login.
We (and any subcontractors we engage) agree that we will not at any time disclose any of your confidential information to any third party.
15. ADDITIONAL EXPENSES
You agree to reimburse us for any requested expenses which do not form part of our proposal including but not limited to the purchase of templates, third party software, stock photographs, fonts, domain name registration, web hosting or comparable expenses.
You are responsible for maintaining your own backups with respect to your website and we will not be liable for restoring any client data or client websites except to the extent that such data loss arises out of a negligent act or omission by us. If you are hosting your website with Overflow Online, we undertake daily backups of your website each evening, and have the contents of the site mirrored to 2 data centres in Johannesburg. Should you want a full copy of this back up we can supply at an additional cost, a zip file of all contents.
17. OWNERSHIP OF DOMAIN NAMES AND WEB HOSTING
We will supply to you an account credentials for domain name registration that we purchased on your behalf when you reimburse us for any expenses that we have incurred. You will have full ownership of your domain and you will be free to move your domain name. Failure to pay your domain renewal, will result in the cancellation of your domain name.
Overflow Online hosts our websites with 3 main hosting companies. We will supply the details of the hosting in our brief to you. For all WP Engine Hosted Sites, you will not have administration access to the SQL database for security reasons.
If you no longer require Overflow Online’s services for hosting, we will supply you with FTP or SFTP details for you to download a copy of your theme files. You will also be able to export all your wordpress files via the dashboard. Overflow Online does not provide access to the plugins, core WordPress Files or the SQL database. These are the property of Overflow Online and cannot be exported by a client.
18. GOVERNING LAW
The agreement constituted by these terms and conditions and any proposal will be construed according to and is governed by the laws of Victoria. You and Overflow Online submit to the non-exclusive jurisdiction of the courts in and of South Africa in relation to any dispute arising under these terms and conditions or in relation to any services we perform for you.
19. CROSS BROWSER COMPATIBILITY
By using current versions of well supported content management systems such as “Wordpress”, we endeavour to ensure that the web sites we create are compatible with all current modern web browsers such as the most recent versions of Internet Explorer, Firefox, Google Chrome and Safari. Third party extensions, where used, may not have the same level of support for all browsers. Where appropriate we will substitute alternative extensions or implement other solutions, on a best effort basis, where any incompatibilities are found.
You are responsible for complying with all relevant laws relating to e-commerce, and to the full extent permitted by law will hold harmless, protect, and defend and indemnify Overflow Online and its subcontractors from any claim, penalty, tax, tariff loss or damage arising from your or your clients’ use of Internet electronic commerce.
You authorise Overflow Online to perform services which may include, but is not limited to, accessing your domain control panels, email hosting, DNS, hosting account and disk space, creating databases and applications, and submitting the project to search engines.
You have ownership of the website supplied by Overflow Online once it is fully paid. Overflow Online will at all times be and remain the sole and exclusive owner of any custom web development or software created in any format used or made part of the website which is not provided by you or a third party (open source). 3rd Party software such as plugins remain the property of Overflow Online, and may not be transferred without approval from Overflow Online. Except as expressly authorised by Overflow Online, you will not copy, modify, distribute or transfer (by any means), display, sublicense, rent, reverse engineer, decompile or disassemble Overflow Online’s properties.
Once you have paid us in full for our work we grant to you a license to use the website and contents for the life of the website.